As entrepreneurs and executives, we often fall into the trap of doing everything ourselves. But time is your most valuable asset, and strategic delegation can dramatically increase your productivity and impact. Here's my guide to three key responsibilities you should delegate to your executive assistant, along with the concrete return on investment you'll see.
1. Calendar Management and Meeting Coordination
What to delegate: Hand over complete control of your calendar. Let your EA schedule meetings, protect your focus time, handle reschedules, and ensure you're prepared for each appointment.
The ROI:
- Time saved: 5-7 hours weekly that you'd otherwise spend on back-and-forth emails and scheduling conflicts
- Improved meeting quality: Your EA can batch similar meetings, build in buffer time, and ensure you have preparation materials
- Enhanced focus: Longer blocks of uninterrupted deep work time
- Financial ROI: If your time is worth $200/hour, this delegation alone saves you $1,000-$1,400 weekly
When my EA started handling my calendar, I immediately recovered 2 hours of deep work time daily and eliminated the mental drain of context-switching between tasks and scheduling logistics.
2. Email Management and Communication Triage
What to delegate: Train your EA to monitor your inbox, respond to routine inquiries, flag urgent messages, and organize information for your review.
The ROI:
- Time saved: 8-10 hours weekly of email processing time
- Faster response times: Critical messages get immediate attention
- Reduced digital overload: Your mental energy stays focused on high-value decisions
- Financial ROI: $1,600-$2,000 weekly in recovered productive time
After implementing this system, I found myself checking email just twice daily instead of constantly throughout the day. My stress levels decreased while my team actually received faster responses to their needs.
3. Travel Planning and Logistics
What to delegate: Everything from booking flights and accommodations to creating detailed itineraries, arranging ground transportation, and preparing expense reports.
The ROI:
- Time saved: 3-5 hours per trip in research and coordination
- Cost savings: Your EA can often find better deals and negotiate rates
- Reduced travel stress: Arriving prepared with all details handled
- Financial ROI: $600-$1,000 per trip, plus potential savings on travel costs
When I stopped managing my own travel, I noticed I arrived at destinations more refreshed and prepared. My EA also found ways to optimize my routes and accommodations that I wouldn't have considered.
Finding Your Ideal Executive Assistant
Ready to experience these benefits for yourself? Our specialized executive assistant job board has proven to be an exceptional resource for connecting with qualified candidates. As of March 4th, our job board has already garnered 792 views this month alone – representing hundreds of potential executive assistants actively seeking opportunities.
Why post your EA position here:
- Targeted audience: Reach candidates specifically interested in executive assistant roles
- High visibility: Benefit from our established traffic of qualified professionals
- Quality applicants: Connect with candidates who understand the value proposition of the role
- Faster hiring: Reduce time-to-hire by targeting the right talent pool from the start
Many of our clients report finding their ideal executive assistant within 2-3 weeks of posting, compared to months of searching through general job boards. With the right assistant in place, you can immediately begin implementing the delegation strategies outlined above.
The Compounding Effect
The true power of delegation comes from the compounding effect. By handing off these three areas alone, you can reclaim 16-22 hours weekly—nearly half a traditional work week!
What could you accomplish with an additional 80+ hours per month? Perhaps:
- Focusing on strategic initiatives that grow your business
- Spending more time with key clients or team members
- Developing new products or services
- Taking care of your physical and mental wellbeing
The financial calculation is straightforward: if these tasks cost you $3,200-$4,400 weekly to do yourself (at a $200/hour value), and you pay your EA $1,000-$1,500 weekly, the net ROI is $1,700-$3,400 every week—or $88,400-$176,800 annually.
But the real return isn't just financial—it's the opportunity to focus on what only you can do, what energizes you, and what moves your business forward.
What are you still handling that could be delegated today?
Finding Your Ideal Executive Assistant
Ready to experience these benefits for yourself? Our specialized executive assistant job board is the perfect place to find your next EA. As of March 4th, our job board has already garnered 792 views this month alone – representing hundreds of potential executive assistants actively seeking opportunities.
Why post your EA position with us today:
- Targeted audience: Reach candidates specifically interested in executive assistant roles
- High visibility: Benefit from our established traffic of qualified professionals
- Quality applicants: Connect with candidates who understand the value proposition of the role
- Faster hiring: Reduce time-to-hire by targeting the right talent pool from the start
Ready to find your ideal EA? Post your executive assistant job listing on our board today! Many of our clients report finding their ideal executive assistant within 2-3 weeks of posting, compared to months of searching through general job boards. With the right assistant in place, you can immediately begin implementing the delegation strategies outlined above.